Guides · Events · 4 min read
What do event medical services cost? The five factors that determine the price
Staff, qualifications, duration, vehicles and concept: what the cost of event medical services depends on and how to recognise a good quote.
In short: The price of event medical services depends mainly on the number and qualification of the crew and on the duration of the deployment. Vehicles, casualty treatment posts and the concept are added depending on size.
Guide prices
At Pandemedics, medics cost from €29 and paramedics (Rettungssanitäter) from €33 per hour (net). In addition there is an equipment charge of €20 to €50 depending on event size; any surcharges for nights, Sundays or public holidays are stated openly in the quote, and the minimum deployment is 4 hours. A club party with two crew over eight hours therefore comes to around €520 net, and a town festival over ten hours with three medics and a fire watch to around €1,235 net. You will find all guide prices and three itemised examples on our pricing page.
The five factors
- Number of crew: It follows from the assessment – in Berlin under the Berlin Fire Brigade scheme.
- Qualification: Medics, paramedics, advanced paramedics (Notfallsanitäter) and physicians have different hourly rates.
- Duration of deployment: Time is counted from the opening of the doors to the end, plus setting up and dismantling. Many providers have a minimum deployment time.
- Vehicles and casualty treatment posts: usually as a daily flat rate.
- Planning: event medical services concept and consultation with authorities, especially for larger events.
How to recognise a good quote
- Each item is listed separately – personnel, qualification, hours, vehicles
- The assessment is justified in a comprehensible way
- Surcharges for nights, weekends or public holidays are stated openly
- It is clearly set out what applies in the event of an extension
- Command and incident report are included
Why the cheapest quote can become expensive
Teams that are too small fail the consultation with the Fire Brigade – then more is ordered shortly before the event, usually at higher prices. A realistic quote from the start saves money and stress in the end.
Calculation shown with an example
A concert with 1,500 guests, six hours from opening of the doors to the end. The assessment gives three crew: one paramedic (Rettungssanitäterin) and two medics.
- 1 paramedic × 6 hours × €33 = €198
- 2 medics × 6 hours × €29 = €348
- Equipment charge = €30
That makes €576 net, €685.44 with 19% VAT. Depending on the deployment, travel and possible surcharges are added – both are stated as fixed amounts in the quote.
What drives the price up
- Higher score: From 5 points in Berlin, medical personnel are added, and from 6 points a head of event medical services.
- Long deployment times: Doors opening, programme and departure quickly add up to ten hours or more.
- Vehicles and casualty treatment posts: They are priced according to deployment.
- Short notice: Very late enquiries cannot always be staffed at the normal price.
- Detailed concept: A separate item for larger events.
Where you can save sensibly
- Set the number of people present at the same time realistically instead of estimating generously
- Tighten entry times – every hour counts for every crew member
- Keep incident reports: quiet previous years can lower the assessment
- Commission event medical services and fire watch together; this saves coordination and travel
- Agree a framework contract for recurring events
What you should not skimp on is the strength itself. Anyone who stays below the licence condition risks the permit – and bears the responsibility if something happens.
Price is not the only thing that counts
Event medical services that do not turn up in full on the day of the event are the most expensive quote. Therefore also ask about the size of the team, about cover for absences, and whether employed staff or freelancers will attend. Pandemedics works with over 60 crew, and the medical and fire safety staff are permanently employed; you will find a list of comparison questions on the pricing page.
Net or gross?
Our guide prices are net prices plus 19% VAT. Companies that can reclaim input tax work with the net amount; clubs and private individuals should look at the gross amount when comparing several quotes.
Frequently asked questions
What does a medic cost per hour?
At Pandemedics from €29 net for medics and from €33 net for paramedics (Rettungssanitäter). The minimum deployment is four hours.
Is there a flat rate for small events?
We charge by the hour and by crew. For a club party with two crew over eight hours, this comes to around €520 net including the equipment charge.
Who bears the costs of event medical services?
The organiser. They are responsible for medical cover and commission and pay for the event medical services.
Matching service: Event medical services from Pandemedics – quote within 2 hours on working days.
Keep reading
Calculating event medical services in Berlin: how the Berlin Fire Brigade scheme works
How many medics does an event in Berlin need? The Berlin Fire Brigade assessment scheme explained step by step – with an example and calculator.
Read more →
Checklist: planning event medical services for your event in 8 steps
From approval to incident report: this checklist shows organisers in Berlin and Brandenburg how to plan event medical services properly.
Read more →
From how many visitors do you need event medical services in Berlin?
From 500 people present at the same time, the Berlin Fire Brigade generally requires event medical services. The thresholds of 500, 1,000 and 3,000 at a glance.
Read more →Your event deserves cover you can rely on.
Tell us briefly what you are planning – on working days you will have a binding quote within 2 hours.